Assistant Overall Coordinator (AOC)

Responsibilities:

Strategic:

  • Act as designate of Overall Coordinator in his/her absence to oversee the Core Team.
  • Provide support to Overall Coordinator as needed.
  • Attend individual team meetings occasionally to provide support.

Finance:

  • Prepare overall budget for Core Team’s approval and report monthly to Core Team the actual-to-budget results.
  • Perform bookkeeping and manage all deposit and payments.
  • Reimburse expenses in a timely manner.
  • Arrange for update of bank account signing authority.
  • Seek out funding sources (if required).
  • Recommend camp fee to Core Team.

Administration:

  • Responsible for taking minutes and drafting all written correspondences on behalf of WCCCLC.
  • Ensure compliance with Privacy Act and adherence to WCCCLC’s Privacy Policy.
  • Keep master record of all current inventories maintained by all coordinators.
  • Accumulate and archive all current and past WCCCLC documents/data in an organized manner.
  • Compile and report evaluation results from each team in order to summarize any lessons learned from the planning process.

During the camp:

  • Provide support during campsite check-in.
  • Reconcile cash balance for the sales booth at the end of each day.
  • Prepare petty cash for use during the camp and other WCCCLC-related functions.
  • Keep cash box secured and pay the campsite bill at the end of the camp.

Specific Skills Required:

  • Basic knowledge and skills in bookkeeping, and preferably accounting.
  • Organized and detail-oriented with good written and verbal communication skills.
  • Good knowledge of MS Word and Excel.

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