Program Coordinator

Responsibilities:

  • Work with Program Team to develop theme and title, to be finalized by the Core Team.
  • Lead the Program Team to develop in-depth knowledge about the theme and coordinate the overall program planning based on the Camp theme.
  • Design a balanced program of community building, catechetical and prayer experience based on previous campers’ feedback and collaboration with the Camp Speaker.
  • Work with Program Sub-Team Leaders to determine skill requirements for members of the sub-teams (i.e. Group Facilitators, Liturgy, Music ministry).
  • Oversee the sub-teams and attend their meetings when needed.
  • Communicate with Hospitality Coordinator all necessary props/equipment/items required for the Camp.

During the camp:

  • Stage Manager of the Camp.
  • Work closely with all parties (e.g. Core Team, Speaker and MCs etc.) to manage the Program Schedule and the related logistics (e.g. venues, meal times, equipment setup etc.) in order to ensure smooth program flow.
  • Communicate any last minute schedule changes to all parties involved
  • Hold debriefing meetings with Group Facilitators at the end of each day for feedback/improvements

Specific Required Skills:

  • Strong desire to develop a close, personal relationship with God
  • Ability to keep multiple teams on schedule
  • Effective project management skills

Program Sub-team Leaders

(Note: All Program Sub-team Leaders are required to be planning team members of Program Team).

Music Ministry Leader

Responsibilities:

  • Scope: Mass, Sing-Along, Praise & Worship (P&W) sessions.
  • Select and coordinate all musical components within the program (songs, musical instruments, audio/video equipment, music scores etc).
  • Recruit lead worshippers for P&W, singers, and instrumentalists.
  • Oversee Taize and find Taize sub-team leader if necessary.
  • Organize and attend practices for singers, instrumentalists etc.
  • Organize P&W workshops if considered necessary.
  • Invite composer and lyricist to write the theme song and provide input to them based on the theme and title of the Camp.
  • Provide song lyrics for inclusion in the handbook and for projection (transparencies, power point, etc.) during the camp.
  • Responsible for licensing of songs used in the Camp and ensuring licensed songs are clearly labeled with their license #s in the Handbook as well as in any slide projections used during the Camp.
  • Communicate with Hospitality Coordinator all necessary props/equipment/items required for the Camp.

During the Camp:

  • Work with Hospitality & Facilities team to setup musical instruments and sound system.
  • Coordinate the execution of sing-along, P&W sessions and music component of the mass.
  • Ensure each P&W session is scheduled with lead worshippers and accompanying singers.

Specific Required Skills:

  • Basic understanding of Music Ministry, Praise & Worship and music theory

Liturgical Team Leader

Responsibilities:

  • Coordinate all liturgical components in the program; consult Mass celebrant(s) when needed.
  • Provide the Speaker with the liturgical guidelines of our Archdiocese.
  • Select readings for the Masses, taking into account of the program
  • Recruit helpers for mass during the Camp (e.g. altar servers, lectors, gift bearers and ushers)
  • Work with parish priest to acquire all necessary liturgical items required for Mass, including any additional materials requested by the speaker.
  • Prepare petitions for intercession for all Masses.

During the Camp:

  • Provide support to Mass celebrant and responsible for set-up and clean-up of liturgical items for each mass.

Specific Required Skills:

  • Good understanding of Mass liturgies.
  • Good connection with local parishes.

Group Facilitator Leader

Responsibilities:

  • Recruit Group Facilitators.
  • Design/modify existing training materials and implement training sessions.
  • May take on role as Group Facilitator if needed.

During the Camp:

  • Take on hospitality role as a greeter.
  • Support and encourage Group Facilitators during camp.
  • Work closely with Program Coordinator to ensure a smooth execution of program.
  • Work with Program Coordinator to hold meetings with Group Facilitators at the end of each day for feedback/improvements.

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